The Easiest Way to Email With a Domain NameThursday, July 3, 2014
People often ask me how to send emails using domain names that they own. For example, if they owned the domain example.com, they’re curious if they can send email that comes from firstname.lastname@example.org.
This is a good idea! An email address that has your company’s domain name in it is more professional than a generic one ending in gmail.com, hotmail.com, yahoo.com, or aol.com, and the good news is that this is really easy to accomplish!
UPDATE: Gmail has changed it's policies on August 4th, 2014. The following steps will not work until I find another workaround. The following steps worked until this new policy since 2009. (link to policy change)
However, following Steps 1-3 will still forward your domain's email to your gmail address, you just won't be able to "reply as" that email address (it will look like it comes from your gmail.com account).
Step 1: Buy the Domain
(If you already own the domain you want to use, skip this step.) First, buy the domain name that you want to use. I use GoDaddy, because I know that they include email forwarding with domain purchases. If you’re using another domain registrar, make sure they offer this feature before purchasing the domain.
Step 2: Make Sure You Have a Gmail Account
This works best with Gmail, so if you don’t already have an account, create one with Google.
Step 3: Configure Email Forwarding
Now, go to your GoDaddy account dashboard and find the Email Products section. Locate the “Email Forwarding” section and click the Set Up button.
(Side note before continuing: Godaddy often changes their Account Dashboard interface, so the following screenshots and instructions may not be exact, if you are reading this at a later date; however the concept will still apply)
Select your domain and press Set Up.
Then click the Launch button.
On the next screen, you will either see a pop up that says "Forward Email" (first time setup), or it will lead you to your Email Workspace Control Center. The Email Workspace Control Center has a button for you to "Create Forward", that will then bring up the "Forward Email" pop-up.
Click this button and fill in the email address you want to create, and forward it to your Gmail account.
This is what your workspace control panel will look like after it has been added:
Step 4: Configure Gmail
Next, log into your Gmail account. Click on the gear toward the top right of the screen and select Settings.
From the settings screen, click on Accounts and Import, and you will see a “Send mail as” section. Click the link to “Add an email address you own.”
Type in your name, and the email address you created in GoDaddy.
On the next screen, keep “Send through Gmail” selected, then go to the next step.
Press “Send verification” to send yourself an email. Check your gmail inbox in a few seconds, and you should see an email to verify that you own that new email address. Click the link included in the email to verify the new account.
Step 5: You’re done!
Now, your Gmail account is linked to the email address you created based on your domain. When composing emails, you can now select your domain for the email to come from. And the best part is that you can complete this same process with multiple domain names! I currently have 6, and it’s nice to have only one place to check them all.
Make sure that you selected “Reply from the same address the message was sent to” from your settings.
When using email on your phone, I suggest using the Gmail app, so you can also reply as your Domain name email, rather than your Gmail address.